Using a Shared Mailbox and/or Calendar
When several persons need to access the same mailbox – for instance the one of a secretariat – then you need a so called Shared Mailbox. To setup such a mailbox, please contact us to.
Accessing a Shared Mailbox/Calendar via OWA (Webmail)
This is the simplest way to access a Shared Mailbox:
- Login to OWA
- Click on the person symbol on the top-right
- Search for the Shared Account and click on open
- You can also access the Shared Mailbox with the following direct link: https://mail.ethz.ch/owa/sekretariat.xyz@math.ethz.ch
Accessing a Shared Mailbox/Calendar via Outlook
Start Microsoft Outlook, open the menu Tool > Accounts…, click on the “+“-symbol in the lower left corner and configure it as follows:
Enter the mail address of the shared mailbox (e.g. sekreatariatXYZ@math.ethz.ch), then hit “Continue”.
After a while, you’re told that there wasn’t a match, so you have to configure the mailbox manually.
Choose ‘Exchange’ as the provider.
Then fill in the information as below replacing ‘sekretariatXYZ@math.ethz.ch’ with the mail address of your shared mailbox and ‘mein_username’ with your username. The password is the one you use for your mail. Then hit the ‘Add Account’ button.
You can now change the ‘Account description’ and the ‘Full name’ to something that makes sense to you.
Accessing a Shared Mailbox with another (IMAP) mail client
The following screenshots have been done with the Mac Mail clients of OS X 10.11. For other mail clients the configuration will be similar.
The idea is that you need to access the Shared Mailbox via IMAP using the “special” username your_username@ethz.ch/shared_mailbox_username.
Suppose that the person with the username “username” wants to access the Shared Mailbox of sekretariat.xyz@math.ethz.ch that has the username “sekretariatxyz”. Then configure Mac Mail as follow:
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