Category: Mail and Calendar

All the accounts of D-MATH members are going to be migrated to the Microsoft cloud in the week of October 21 – 25, 2024.

This means that all the mail accounts will have to be reconfigured, i.e. the old mail account has to be deleted from your mail application and then the new account has to be added. You’ll find links on how to do that below.

The new address for webmail is: https://outlook.office.com

Configuration for Mail Clients

Evolution (Linux)	EN	DE
Thunderbird	EN	DE
Apple Mail (macOS)	EN	DE
Outlook (macOS)	EN	DE
Mail (iOS, iPadOS)	EN	DE
Android Apps	EN	DE
Alpine	EN	DE
Mutt	EN

Spam Filter

The new address for the spam filter (Exchange Online Protection) is: https://security.microsoft.com/quarantine

More information about the spam filter: English or Deutsch

General Information

General Information about the new mailserver: English or Deutsch

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Posted on 6-Sep-2024 by ISG D-MATH

By following the few steps below, you can send a request for a room reservation. Your request will then be reviewed and approved or rejected in a reasonable time frame.

The following rooms are currently available:

location	resource name	description
HG G 19.1	hg-g-19.1@math.ethz.ch	big seminar room
HG G 19.2	hg-g-19.2@math.ethz.ch	small seminar room
HG G 33.3	hg-g-33.3@math.ethz.ch	meeting room for admin/tech
HG G 43	hg-g-43@math.ethz.ch	Hermann-Weyl-Zimmer
HG G 69	hg-g-69@math.ethz.ch	Common Room

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Posted on 1-Apr-2025 by ISG D-MATH

This describes how to create a local folder in which you can move emails, which will still be available in the evolution mail client. So the mails will be removed from the mailserver and saved into a folder, which you have to backup.

Requirements:

• You already use evolution as your mail client
• You make backups of your local files and folders

First create a folder in the filesystem, which will hold your mails:

Now open evolution and start adding a new mail account:

This account will be your local archive, so you can give it a meaningfull name, ex. “Local Archive”. As for the email address you can type in a non existing one, i suggest “archive@local”, this names will help to identify it in evolution later:

After hitting “Next” choose “Standard Unix mbox spool directory” as Server type:

For the “Spool Directory” choose the folder you have created above:

On the next page activate the following:

Choose “None” as the “Server Type”:

“Next” it will ask you for the name which will appear in evolution:

Now you have the new account:

You need to create a folder now to put your mails into:

For example you can create a new one each year:

Now you can move mails from your account into this folder, they will be saved on your filesystem, so don’t forget to regulary make a backup.

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Posted on 17-May-2023 by ISG D-MATH

Read here the official documentation about the Mail Archive to also unterstand when and which e-mail will be automatically archived.

Keeping your mailbox small by deleting old e-mails, particularly large or duplicate e-mails will increase the speed of access to it. For this reason and despite the Mail Archive we recommend to do a copy (best on the NAS) of the e-mails before you delete them with your e-mail client. Here below we will explain how to export single e-mails and whole mailboxes; unfortunately the procedure and/or the result are different depending on the e-mail clients used. For this reason we will focus on Outlook for Mac, Mac Mail and Thunderbird. Sadly this isn’t possible with OWA (webmail). Moreover we have a dedicated post for Evolution (e-mail, calendar and address book client for Linux).

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Posted on 3-Apr-2024 by ISG D-MATH

The following official ETH documentation describes how to order and configure a new mail certificate:

• https://unlimited.ethz.ch/display/itkb/Mail+certificate

If you use other e-mail clients that aren’t documented, please contact us – for example, below is a step-by-step guide for the Evolution Mail Client for Linux.

Important note for students

We issue e-mail certificates only to D-MATH employees (excluding teaching assistants!), and only to D-MATH students who have a good reason and whose request is supported by a D-MATH professor.

Evolution Mail Client (Linux)

Here is the configuration for the evolution mail client, which many of us use.

After ordering and downloading the mail certificate you can do the following to integrate it in your evolution mail client.

• Open Evolution and go to Edit -> Preferences

• Go to “Certificates” and import your certificate

• You will be asked for the password, that you have received when downloading the certificate

• Now you have your certificate imported

• Next you need to link your mail account with the certificate, in the menu go to “Accounts”

• On the left side choose “Security” and select your imported certificate for the “Secure MIME (S/MIME)” signing and encrypting certificate.

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Posted on 7-Feb-2024 by ISG D-MATH

If you like to give someone else at the ETHZ access to your calendar, you can do the following:

1. Login to https://mail.ethz.ch
2. Right click on the calendar you like to share and hit “Sharing permissions”

3. Search for the person and click on them

4. Send/Save the given permission to make it active

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Posted on 17-May-2023 by ISG D-MATH

We explain below what you have to do to be able to work efficiently from your home, for instance how to setup a secure network connection to the ETH Zurich using VPN (eg. to access ETHIS, electronic resources like journals, file shares, …), how to access your e-mails, your files and a virtual linux desktop.

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Posted on 13-Mar-2025 by ISG D-MATH

If some collaborator (a non ETH member) needs to send you a big file (up to 1 GB), then you can set up a “file drop” folder using polybox and sent the generated link for the upload to the person.

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Posted on 17-May-2023 by ISG D-MATH,

Below is a description of how to configure your Thunderbird address book with Active Directory (AD).

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Posted on 10-May-2024 by ISG D-MATH,

If several people need to access the same mailbox – for example, for a secretariat, a group organiser or a project – you need a so called shared mailbox. To get one, please contact us.

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Posted on 26-Mar-2025 by ISG D-MATH,

All mailing-lists are viewable in a convenient way with a dynamic visualisation tool that represents the mail structure with a tree layout.

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Posted on 17-May-2023 by ISG D-MATH,

You want to send a file (by mail) to a colleague but the mail server rejects your attempt because the file is too big (usually bigger than 5 – 20 MB)?

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Posted on 17-May-2023 by ISG D-MATH,