{"id":1928,"date":"2020-02-10T09:17:37","date_gmt":"2020-02-10T08:17:37","guid":{"rendered":"https:\/\/wpethzprd.ethz.ch\/its\/?p=1928"},"modified":"2020-02-10T09:17:39","modified_gmt":"2020-02-10T08:17:39","slug":"new-feature-in-polybox","status":"publish","type":"post","link":"https:\/\/blogs.ethz.ch\/its\/2020\/02\/10\/new-feature-in-polybox\/","title":{"rendered":"New feature in polybox"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Good news for all polybox users: From now\non, documents in polybox can be shared directly with everyone, regardless of\nwhether they are ETH members or external parties. <\/p>\n\n\n\n<!--more-->\n\n\n\n<h2 class=\"wp-block-heading\">Public links<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Although it was possible to send public links externally, their use was restricted for external recipients. If the recipient wanted to make a modification to a document, they had to download, edit and upload it again. In addition, one could never be sure who was downloading and modifying all these files, since recipients could forward the public link to anyone without notifying the ETH member.  <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">The guest user<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">This problem has now been solved with a new function: The guest user. Using their email addresses, internal ETH polybox users can now declare external parties as guest users. This allows documents to be shared with people who do not have an ETH account without having to create a public link. Guest users can work directly on documents that have been shared with them, but do not have their own storage space in polybox. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">This is how it works<\/h2>\n\n\n\n<ol class=\"wp-block-list\"><li>Select the share icon for the\nfolder you want to share.<\/li><li>Enter a valid external email\naddress in the field. The email address should now be selectable with the note\n&#171;(guest)&#187; at the end.<\/li><li>Select this address and set the\noptions to control what the guest user may do with document. The guest user is\nnotified by email.<\/li><li>The guest user creates an\naccount with their password. This allows them to access the documents via the\nDesktop Sync Client, and also via the iPhone and Android App.<\/li><\/ol>\n\n\n\n<figure class=\"wp-block-image is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/blogs.ethz.ch\/its\/files\/2020\/02\/poly1_EN.jpg\" alt=\"This is how you use the new feature &quot;guest user&quot; on polybox\" class=\"wp-image-1929\" width=\"590\" height=\"144\" srcset=\"https:\/\/blogs.ethz.ch\/its\/files\/2020\/02\/poly1_EN.jpg 996w, https:\/\/blogs.ethz.ch\/its\/files\/2020\/02\/poly1_EN-300x73.jpg 300w, https:\/\/blogs.ethz.ch\/its\/files\/2020\/02\/poly1_EN-768x187.jpg 768w, https:\/\/blogs.ethz.ch\/its\/files\/2020\/02\/poly1_EN-600x146.jpg 600w\" sizes=\"auto, (max-width: 590px) 100vw, 590px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"322\" height=\"276\" src=\"https:\/\/blogs.ethz.ch\/its\/files\/2020\/02\/poly2_EN.jpg\" alt=\"This is how you use the new feature &quot;guest user&quot; on polybox\" class=\"wp-image-1930\" srcset=\"https:\/\/blogs.ethz.ch\/its\/files\/2020\/02\/poly2_EN.jpg 322w, https:\/\/blogs.ethz.ch\/its\/files\/2020\/02\/poly2_EN-300x257.jpg 300w\" sizes=\"auto, (max-width: 322px) 100vw, 322px\" \/><figcaption><em>This is how you use the new feature &#171;guest user&#187; on polybox<\/em><\/figcaption><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">This function guarantees ETH users more security and control over shared data. At the same time, recipients have more room for manoeuvre and can work more efficiently on the same document. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">polybox<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">More info about polybox is available on the web at <a href=\"https:\/\/ethz.ch\/services\/en\/it-services\/catalogue\/storage\/polybox.html\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\" (opens in a new tab)\">https:\/\/ethz.ch\/services\/en\/it-services\/catalogue\/storage\/polybox.html<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Good news for all polybox users: From now on, documents in polybox can be shared directly with everyone, regardless of whether they are ETH members or external parties. <\/p>\n","protected":false},"author":45378,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[25,898],"tags":[279265,1682,278326,104207],"class_list":["post-1928","post","type-post","status-publish","format-standard","hentry","category-news","category-support","tag-guest-user","tag-instructions","tag-new-feature","tag-polybox"],"_links":{"self":[{"href":"https:\/\/blogs.ethz.ch\/its\/wp-json\/wp\/v2\/posts\/1928","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.ethz.ch\/its\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.ethz.ch\/its\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.ethz.ch\/its\/wp-json\/wp\/v2\/users\/45378"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.ethz.ch\/its\/wp-json\/wp\/v2\/comments?post=1928"}],"version-history":[{"count":0,"href":"https:\/\/blogs.ethz.ch\/its\/wp-json\/wp\/v2\/posts\/1928\/revisions"}],"wp:attachment":[{"href":"https:\/\/blogs.ethz.ch\/its\/wp-json\/wp\/v2\/media?parent=1928"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.ethz.ch\/its\/wp-json\/wp\/v2\/categories?post=1928"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.ethz.ch\/its\/wp-json\/wp\/v2\/tags?post=1928"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}