{"id":308,"date":"2016-09-26T09:05:35","date_gmt":"2016-09-26T07:05:35","guid":{"rendered":"https:\/\/wpethzprd.ethz.ch\/isgdmath\/?p=308"},"modified":"2025-03-26T09:31:27","modified_gmt":"2025-03-26T08:31:27","slug":"shared-mailbox","status":"publish","type":"post","link":"https:\/\/blogs.ethz.ch\/isgdmath\/shared-mailbox\/","title":{"rendered":"Accessing a shared mailbox or calendar"},"content":{"rendered":"\n<p>If several people need to access the same mailbox \u2013 for example, for a secretariat, a group organiser or a project \u2013 you need a so called shared mailbox. To get one, please <a href=\"https:\/\/math.ethz.ch\/isg\">contact us<\/a>.<\/p>\n\n\n\n<!--more-->\n\n\n\n<h2 class=\"wp-block-heading\">Accessing via webmail<\/h2>\n\n\n\n<p>This is the simplest way to access a shared mailbox. Here there are 2 ways:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Way 1: Open the shared mailbox separately<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Login to webmail <a href=\"https:\/\/outlook.office.com\/\">https:\/\/outlook.office.com<\/a> with <strong>your<\/strong> account<\/li>\n\n\n\n<li>Click on the person symbol on the top-right<\/li>\n\n\n\n<li>Then click on &#8220;Open another mailbox&#8221;<\/li>\n\n\n\n<li>Search for the shared account (ex. by entering the e-mail address) and click on &#8220;Open&#8221;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/webmail-shared-mailbox-1-blur.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"724\" src=\"https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/webmail-shared-mailbox-1-blur-1024x724.png\" alt=\"\" class=\"wp-image-1634\" srcset=\"https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/webmail-shared-mailbox-1-blur-1024x724.png 1024w, https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/webmail-shared-mailbox-1-blur-300x212.png 300w, https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/webmail-shared-mailbox-1-blur-768x543.png 768w, https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/webmail-shared-mailbox-1-blur-1536x1087.png 1536w, https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/webmail-shared-mailbox-1-blur-600x425.png 600w, https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/webmail-shared-mailbox-1-blur.png 2000w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Way 2: Add the shared mailbox to your overview<\/h3>\n\n\n\n<p>In this way you can access both your personal inbox and the shared one at the same time.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Login to webmail <a href=\"https:\/\/outlook.office.com\/\">https:\/\/outlook.office.com<\/a> with <strong>your<\/strong> account<\/li>\n\n\n\n<li>Click on the r dots &#8220;&#8230;&#8221; right to &#8220;Folders&#8221; (they appear when you hover them)<\/li>\n\n\n\n<li>Then click on &#8220;Add shared folder or mailbox&#8221;<\/li>\n\n\n\n<li>Search for the shared account (ex. by entering the e-mail address) and click on &#8220;Add&#8221;<\/li>\n\n\n\n<li>The shared account will be then added to the left side<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/webmail-shared-mailbox-2-blur.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"724\" src=\"https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/webmail-shared-mailbox-2-blur-1024x724.png\" alt=\"\" class=\"wp-image-1635\" srcset=\"https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/webmail-shared-mailbox-2-blur-1024x724.png 1024w, https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/webmail-shared-mailbox-2-blur-300x212.png 300w, https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/webmail-shared-mailbox-2-blur-768x543.png 768w, https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/webmail-shared-mailbox-2-blur-1536x1087.png 1536w, https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/webmail-shared-mailbox-2-blur-600x425.png 600w, https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/webmail-shared-mailbox-2-blur.png 2000w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Accessing via Outlook for macOS<\/h2>\n\n\n\n<p>Start Microsoft Outlook for macOS and \u2013 if this is not already the case \u2013 switch to the &#8220;New Outlook&#8221; (there should be a switch on the top bar or in the &#8220;Outlook&#8221; menu). Then:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In the &#8220;File&#8221; menu, select &#8220;Open&#8221; and click on &#8220;Shared Mailbox&#8230;&#8221;<\/li>\n\n\n\n<li>Enter the e-mail address of the shared mailbox, select it and click on &#8220;Add&#8221; <\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/outlook-new-shared-mailbox-blur.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"835\" src=\"https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/outlook-new-shared-mailbox-blur-1024x835.png\" alt=\"\" class=\"wp-image-1638\" srcset=\"https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/outlook-new-shared-mailbox-blur-1024x835.png 1024w, https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/outlook-new-shared-mailbox-blur-300x245.png 300w, https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/outlook-new-shared-mailbox-blur-768x626.png 768w, https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/outlook-new-shared-mailbox-blur-1536x1252.png 1536w, https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/outlook-new-shared-mailbox-blur-600x489.png 600w, https:\/\/blogs.ethz.ch\/isgdmath\/files\/2016\/09\/outlook-new-shared-mailbox-blur.png 1568w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>If several people need to access the same mailbox \u2013 for example, for a secretariat, a group organiser or a project \u2013 you need a so called shared mailbox. To get one, please contact us.<\/p>\n","protected":false},"author":43853,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[887,198219],"tags":[],"class_list":["post-308","post","type-post","status-publish","format-standard","hentry","category-mail-and-calendar","category-share"],"_links":{"self":[{"href":"https:\/\/blogs.ethz.ch\/isgdmath\/wp-json\/wp\/v2\/posts\/308","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.ethz.ch\/isgdmath\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.ethz.ch\/isgdmath\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.ethz.ch\/isgdmath\/wp-json\/wp\/v2\/users\/43853"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.ethz.ch\/isgdmath\/wp-json\/wp\/v2\/comments?post=308"}],"version-history":[{"count":3,"href":"https:\/\/blogs.ethz.ch\/isgdmath\/wp-json\/wp\/v2\/posts\/308\/revisions"}],"predecessor-version":[{"id":1640,"href":"https:\/\/blogs.ethz.ch\/isgdmath\/wp-json\/wp\/v2\/posts\/308\/revisions\/1640"}],"wp:attachment":[{"href":"https:\/\/blogs.ethz.ch\/isgdmath\/wp-json\/wp\/v2\/media?parent=308"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.ethz.ch\/isgdmath\/wp-json\/wp\/v2\/categories?post=308"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.ethz.ch\/isgdmath\/wp-json\/wp\/v2\/tags?post=308"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}